Hotel & Travel

Hotel Information

Gaylord Texan Resort Hotel & Convention Center

1501 Gaylord Trail
Grapevine, Texas  76051

NAILBA is pleased to announce special rates for registered participants through Friday, October 14, 2016. Since the cut-off date for reservations has passed, there is no guarantee that rooms will still be available at the discounted rate. However, we encourage you to make your reservation in the NAILBA room block (see reservations below), which ensures that you receive the benefits of being a room block participant, regardless of rate paid.

NAILBA Room Rate: $260 single/double + 8.25% sales tax and 13% occupancy tax (taxes subject to change). Rate includes resort fee that covers two (2) bottles of water in your room per day, access to the Paradise Springs pool, fitness center, and internet in your room.

ReservationsUse this link to make your reservation online. To make your reservation by phone, simply call 817.778.1000 and ask for the NAILBA Annual Meeting to make a reservation in the NAILBA block.

Confirmation and Cancellation Policy:  A deposit equal to one night’s room and tax is required to hold each individual’s reservation.  Such deposit shall serve to confirm the reservation for the date(s) indicated and upon check-in, shall be applied to the first night of the reserved stay.

This deposit is refundable if notice is received at least seventy-two (72) hours prior to arrival and a cancellation number is obtained.

Check In:       4:00 p.m. Check Out:  11:00 a.m.

Please Register: If you make a reservation within NAILBA’s room block and are NOT registered for NAILBA 35, your reservation will be removed from the block and the NAILBA room rate will not be applicable. Your room rate will be the Gaylord Texan’s “rack rate,” which is much higher. Thank you for your cooperation! REMEMBER: NAILBA is not responsible for making your travel or hotel arrangements. Submitting a registration form for NAILBA 35 DOES NOT reserve a hotel room.

SPECIAL NEEDS: The site of NAILBA 35 meets all the requirements of the Americans with Disabilities Act. If you require special assistance in order to fully participate, please contact NAILBA Headquarters at 703.383.3069 as soon as possible in advance of NAILBA 35 and appropriate arrangements will be made.

Scam Alert:​ Once again this year, a company inaccurately representing itself as our “housing vendor” is contacting individuals in the NAILBA community, soliciting business. Specifically, they will offer to make hotel reservations within the NAILBA block on your behalf.

NAILBA is not utilizing the services of any housing service for NAILBA 35. NAILBA nor their affiliate hotel will never call or email hotel information out to attendees ever. Individuals are ALWAYS required to call the hotel directly for hotel rooms.

Only current NAILBA member agency employees, contracted exhibitors and sponsors may attend the NAILBA Annual Meeting. Affiliate (exhibitor/sponsor) meeting space requests and room block information is available here.

Questions? Call 703.383.3081 or email

Transportation and Parking Information

The hotel is approximately 6 miles from the Dallas/Fort Worth International Airport (DFW). The resort offers an airport shuttle service, with a reservation required. Information, including pricing and reservations, is available here.

Hertz Car Rental is available at the hotel and can be reached at 817.778.1490.

Both self parking and valet parking are available at the hotel. Overnight parking is available for hotel guests at $20/night. Valet parking is also available at $29/night. Parking rates are subject to change.

We have also negotiated discounted rates for SuperShuttle, the shared van service that you can reserve in advance.  Use this link to make your reservation online, or call 800.258.3826 and use the group code N9CY5 to receive the special discounted rate.

Discounted rates have been negotiated from both nearby airports:

DFW Airport - $14 per person / per direction
Dallas Love Field - $23 per person / per direction

Please be advised SuperShuttle is a "shared ride" service and shuttles leave the airport approximately every 25 minutes.